|Kendall Amateur Radio Society||
KARS Constitution and By-Laws
ARTICLE I – Name. This organization shall be known as the
Kendall Amateur Radio Society (KARS).
ARTICLE II – Object.
ARTICLE III – Officers. Officers of the club shall be:
President, Vice President, Secretary and Treasurer.
ARTICLE IV - Election of Officers.
ARTICLE V – Meetings.
ARTICLE VI – Membership.
Active. Those members who pay the prescribed yearly dues. This
group shall have voting power, exclusively. All officers of the Club
shall be elected from this group.
Honorary. Conferred upon those who, through contributions of
time, money, or special services, assist the Club. This membership may
be conferred only by a majority vote at a regular meeting.
Honorary members shall pay no dues and shall have no vote in the
meeting. Honorary membership, once conferred, shall remain in effect
until such time that the member may request that it be dropped or that
he may request status as an active member or until a majority vote at a
regular meeting shall revoke the conferred honor.
Once the Honorary status has been dropped for any reason, the honor
cannot be restored except by the conferring of another such membership.
Honorary members may at any time assume an active status in the
Club by paying the prescribed dues and without vote by the members.
The proposed amendment shall be presented, in writing, to the
Secretary who will present the question to a regular meeting.
Discussion may follow but the issue will not be voted upon until
the regular meeting following.
two-thirds vote of the active membership present is necessary to amend.
The chair will have the privilege of voting on all amendments.
SECTION I – Quorum. Quorum at all regular and special
meetings shall consist of eight active members, not including the
presiding officer. No business shall be transacted at any regular or
special meeting unless a quorum is present.
SECTION II - Order of Business.
The order of business at all regular meetings shall be as follows:
call to order, count to determine quorum, welcome any visitors and
introduce them, introduction of members, reading of minutes, treasurer's
report, reports of committees, communications and bills, election of
officers, applications for membership, election of members, unfinished
business, new business, roll call, and adjournment.
The order of business at special meetings shall be as follows: Call
to order, roll call to determine quorum, statement of business of
meeting, transaction of such authorized business, reading and adoption
of minutes, and adjournment.
SECTION III - Duties of Officers.
Newly elected officers will assume their duties following the final meeting
of the calendar year.
The President shall preside at all regular and special meetings of the
club, act ex-officio as a member of each and all committees, and perform
generally the duties associated with the office.
The Vice President shall assist the president in the performance of his
duties and shall assume full responsibility of the president in his absence
or inability to act.
The Secretary shall keep minutes of all special and regular
meetings of the club and of the board of directors, send out such
correspondence as may be directed by the president, keep an accurate
listing of all members, complete with their address and phone number,
and generally perform the duties associated with the office of
The Treasurer shall collect all dues and receive all money coming to
the club and keep an accurate record of all such receipts together with
all disbursements, reporting the financial condition of the club at
each meeting. He/She shall inform the secretary and the board of
directors of all members who are delinquent in their dues. The board will
then decide whether or not the member shall be dropped from the roll,
and so instruct the treasurer and secretary.
Immediately upon receipt of any notification of a club member’s death
it shall be incumbent upon any Club Officer receiving such notification
to share same with as many other Officers as possible, and shall be
jointly and severally responsible for carrying out the club’s
social obligations including but not limited to a card and/or flowers,
and attentions to console the bereaved.
SECTION IV - Officers Pro Tem.
In the absence of the Secretary or Treasurer, the President will
appoint some member to act in that capacity.
Should the President and Vice President fail to be present at a meeting,
the Secretary or Treasurer will occupy the chair, make necessary
appointments to other offices on a pro tem basis, and proceed to conduct
Should all officers of the club be absent, the meeting shall be
SECTION V - Removal of Officers. Any officer may be removed
in the following manner:
The complaint shall first be presented to the board of directors
(the officer complained against not sitting).
The board will hear the complaint and if it considers said
complaint to be justified, will invite the officer so charged to appear before
that group. At this time the board will further investigate the charges
and decide whether or not to recommend removal.
If the board considers the charge warrants club action, it will
present the case to the next regular meeting together with its
If at least two-thirds of the active members in attendance at the meeting
when the charge is presented vote in favor of removal, the office shall
be declared vacant. The voting shall be by written ballot.
Should the board decide that the charge against an accused office is
not justified; the charge will not be presented to the meeting.
SECTION VI - Filling Vacancies in Office.
An office of the club, vacated for any reason, shall be filled
immediately by the board of directors. The appointee will complete the
SECTION VII - Board of Directors.
This board shall act as a governing body of the club and will be
composed of the club officers and three elected directors. The
directors' terms of office shall be three years, with one term expiring each
Meetings of the board will be called by the president as often as
he/she feels is necessary or upon request of five or more members.
The board shall formulate suitable house rules for the guidance of the
The board will decide whether those members who are delinquent in
their dues shall be dropped from the roll and shall so inform the secretary
The board of directors may, at any time, with or without a hearing,
suspend or expel any member who by his conduct commits an
infraction of the rules and regulations of the club, or who, in any way
makes himself obnoxious or undesirable.
All meetings of the board, excepting those concerned with charges
against an officer, will be open to any member of the club.
SECTION VIII - Dues and Application Fees.
The yearly dues for members shall be as described below, payable in
Single membership 20.00.
Member and spouse $25.00.
Student member $7.00. (Student membership restricted to full time
Application fee $5.00
Membership after June 30 must be accompanied by one-half the
Application for membership shall be on the regular blank, properly
filled out and accompanied by the amount of dues prescribed in this
section. Applicants shall be accepted as members by majority vote of
those members present.
If an applicant for membership should be rejected by the
membership, the fee accompanying the application will be returned to
SECTION IX - Purchases with Club Money
Purchases by and expenditures of the club shall be authorized by majority
vote at any regular or special meeting with these exceptions, which may
be paid by the treasurer on receipt of a bill for supplies
necessary for operation of club and supplies necessary for publishing
Normal expenses incidental to the operation of the club may be authorized
by the board of directors.
SECTION X – Committees.
The president may invite past members of the Board of Directors to
form a standing committee of “Directors Emeritus.”
The purpose of this standing committee is to have a pool of
corporate knowledge and past experience available to discuss Kendall
Amateur Radio Society (KARS) matters as determined by the President.
This group will meet with the Board of Directors each October.
Other meetings may be called by the President as he/she feels
Other task specific committees may be appointed by the President as
the need arises. Chairmen of these committees will not be
considered members of the Board of Directors.
The President shall have the power to remove and replace any standing
or special committee member who does not fulfill the duties of that
office and shall have the authority to add members to any committee if,
in his/her opinion, it will increase the efficiency of that committee.
SECTION XI – Amendments.
These by-laws may be amended or revised by the same procedure set
forth in Article VII of the Constitution of this club.